Office of the Vice Chancellor for Administration and Finance
Office of the Vice Chancellor for Administration and Finance
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Access our SharePoint site for office forms, memos, and internal communications.
Offices
Accounting Office
Accounting Office
Head: Daniel M. Galzote Atty., CPA
Contact Number: 0908 810 7846
Office Address: Accounting Office, Wing C, Ground Floor, Y Building, Mindanao State University, Fatima, General Santos City
Institutional Email: accountingoffice@msugensan.edu.ph
The Accounting Office records all processes relating to receipt and disposal of university financial resources and thereby renders reports on these. In doing so, it is ensured that required supporting documents are complied with. Furthermore, the office is responsible for recording accounts, tracking assets and expenditures, managing payroll, and keeping track of critical financial documents of the university.
Housing Management Office
Housing Management Office
Head: Mahid A. Macalawi J.D.
Contact Number: 0908 813 8507
Office Address: Science and Technology Training Center (STTC), Mindanao State University, Fatima, General Santos City
Institutional Email: housing.division@msugensan.edu.ph
The Housing Management Division is responsible for supervising all residential facilities inside the university, namely: student dormitories, the Bachelor’s Quarters, the Guest House, all university cottages, and other structures erected in the campus that are built in full or partially with the University funds and resources. The function of the office includes formulating housing rules and regulations together with the Housing Awards Committee and recommending guidelines for policy enactment regarding maintenance, upkeep, and proper disposal of university residential facilities.
Human Resource Management Office
Human Resource Management Office
Head: Usman D. Disalongan J.D.
Contact Number: 0908 810 5637
Office Address: Human Resource Management Office, Wing A, 2nd Floor, Y Building, Mindanao State University, Fatima, General Santos City
Institutional Email: hrmooffice@mugensan.edu.ph
The Human Resource Management Office (HRMO) acts as a focal office for hiring, compensating, managing and developing the workforce of the university. It is the goal of the office to select the most qualified, competent, and skilled individuals to become important members of the organization. Furthermore, the office ensures that the needs of the individuals in both professional growth and personal development are met while executing their duties. It is the office’s lookout that the equivalent remuneration for the services rendered by the employees is satisfied subject to their performance. HRMO is composed of four (4) sections, namely: Personnel Service System Section; Records & Classification Section; Evaluation & Promotion Section, and Training & Development Section.
Medical Services Department
Medical Services Department
Head: Usmaima F. Usman-Naga M.D.
Contact Number: 0908 810 5788
Office Address: Infirmary Building, Mindanao State University – General Santos City, Fatima, General Santos City
Institutional Email: medicalservices@msugensan.edu.ph
The Medical Services Department (MSD) acts as an organizational unit that provides primary medical care for the faculty, staff and students of the University. MSD’s thrust objective is to establish a healthy environment and productive workforce at the Mindanao State University – General Santos City. MSD promotes the importance of developing and maintaining a healthy lifestyle through various activities such as physical fitness exercise, health education, and regular medical and dental examination. It also provides detection of illness and ensure appropriate medical advice to deliver immediate and appropriate initial management of emergency cases such as first aid treatments, to prevent the spread of common communicable diseases in the university, to provide and ensure proper referral system in cases where further evaluation and management are needed, to provide an environment that is conducive to persons with disability and with special needs, and to establish linkages with allied medical and other line agencies in the community or locality.
Office of the Cashier
Office of the Cashier
Head: Angela Sanchez
Contact Number: 0908 810 7847
Office Address: Cashier’s Office, Wing C, Ground Floor, Y Building, Mindanao State University, Fatima, General Santos City
Institutional Email: cashiersoffice@msugensan.edu.ph
The Cashier’s Office is mandated to safeguard and secure all funds received from the Department of Budget and Management (DBM), other National and Local Government Agencies, private entities, students and the general public. The office guarantees that all money collected on a particular day is deposited immediately on the following day in an Authorized Government Depository Bank and all disbursements are made in accordance with the generally accepted accounting and auditing rules, regulations and procedures. The office is also tasked with the management of various fees: tuition fees, library fees, athletics fees, graduation fees, certification fees and other student miscellaneous fees. Moreover, the Cashier’s Office is responsible for the monthly salaries, overload honoraria and other fringe benefits and claims of employees, as well as, the Maintenance and other Miscellaneous Expenses (MOE) for internal and external Suppliers/Creditors.
Procurement Office
Procurement Office
Head: Rhea M. Ayop M.B.M.
Contact Number: 0908 810 5634
Office Address: Procurement Office, Wing A, 2nd Floor, Y Building, Mindanao State University, Fatima, General Santos City
Institutional Email: procurement@msugensan.edu.ph
The Procurement Office (PO) is responsible for implementing the governing principles, specific procedures and processes embedded in RA 9184 known as “Government Procurement Reform Act”. It helps in promoting equitable, fair competition, efficient, effective and prompt procurement of goods and services to the advantage of the government. The Procurement Office serves and responds to all procurement needs of all university units and offices. To ensure efficiency of operation, the Procurement Office coordinates with all Finance offices namely; Budget, Accounting, Cashier, Internal Audit Services, Supply Management Office, and the approving authority, the Chancellor. Furthermore, the process of procurement involves all units of the university which emphasizes that no government procurement shall be undertaken unless it is in accordance with the approved Project Procurement Management Plan/Annual Procurement Plan (PPMP/APP) of the procuring entity. The office likewise creates a network, open communication and coordination with suppliers, in order to achieve its objectives and maintain harmonious relationships with external partners.
Supply Management Office
Supply Management Office
Head: Lorraine M. Dagalangit-Sarigala
Contact Number: 0908 810 5630
Office Address: SMO, Wing B, Ground Floor, Y Building, Mindanao State University, Fatima, General Santos City
Institutional Email: smo@msugensan.edu.ph
The Supplies Management Office (SMO) is mandated to manage, expend or utilize all resources of the University in accordance with law and regulations and safeguard against loss or wastage through illegal or improper disposition, with view to ensuring economy, efficiency and effectiveness in the operation of the government. It receives supplies, materials and equipment and prepares necessary documents to process payment and issues supplies and equipment based on the Project Procurement Management Plan (PPMP) of the end user and the approved Requisition and Issue Slip (RIS). The Office also maintains the inventory of stocks on hand and prepares quarterly requests of supplies. Moreover, SMO is in charge of keeping files of all properties and equipment of the University, conducting inventory-taking activities of all properties of the University, facilitating disposal of waste material and issuing and retrieving textbooks.
